Boardroom A/V Upgrade RFP

Question 1: RFP Section 1.3 states that there's a pre-proposal conference on Monday, 11/9/26 at 10:00 am, whereas the GPR event page says that the conference is on Tuesday, the 10th, and states additionally that "There is a second meeting on 11/12/2029 2:00 pm. Please see RFP for details."

Assuming the typo of 2026 --> 2029, I don't see a mention of that second meeting date in the RFP. Can you please confirm the correct date for the pre-proposal conference?

Answer:

The correct dates for the site visits are as follows

Tuesday, November 10th, 10:00 am

Thursday, November 12th, 2:00 pm

Question 2: Additionally, how firm are the proposed sitework begin and substantial completion dates, also listed in RFP Section 1.3? Are there major events or meetings that the BOE is planning around?

Answer: The dates and times are for reference and can be adjusted as needed.  There are no major events planned.

Question 3: Section 1.10 requires an offeror employee at the site visit. May an employee of our named AV installation subcontractor attend and sign in on the offerer’s behalf, or must an offerer’s employee attend?

Answer: Yes, as long as they represent your company and sign in as such.

Question 4:  Section 2.4 requires the offeror's manufacturer authorization and employed certified programmers. May the named AV subcontractor supply the manufacturer authorizations, certified control/DSP programmers and CTS-qualified project lead, with RG as accountable prime, or must RG itself hold and employ these?

Answer: The sub may hold the certifications.